** Please Note: Cody is currently on Maternity Leave, returning Fall 2024 and booking 2025 weddings & events **

Covid-19 Invitation Wording & Etiquette Tips

November 12, 2020

Planning a wedding during the coronavirus pandemic? Here’s a list of my top wedding stationery recommendations that’ll help you keep some peace of mind during this process:

Send a Save-the-Date, Early.

Printed on Plantable Seed Paper

With postponements and the Covid Wedding Boom, your guests are going to be receiving invitations to a record number of events. Make sure to get your date in their calendars as soon as possible!

Add a COVID Insert

Many of my clients are choosing to send an extra letter to their guests. This is a personal note that assures your family and friends that you are thinking of them, keeping an eye on current public health restrictions, and that you will communicate any changes to them ASAP. This little extra insert helps you set up expectations in case plans need to change.

Dear Family & Friends,

We are taking every precaution to ensure that our wedding day is celebrated safely, but we know that plans may change.

Should changes arise, we will make sure to keep you informed, and we encourage you to stay updated with current public health regulations.

Thank you for being a part of our journey to marriage.

Use A Wedding Website

Even if you are having your guests mail back RSVP cards, it has never been more important to have a wedding website and to include the URL on your details card. Make this wedding website a hub of information for your guests including directions, accommodations, and yep, COVID-19 updates.

Many of my clients are opting to collect RSVPs online through their wedding websites as well. The great thing about this is that it can allow you to extend your RSVP deadline a little bit, and allow your guests more time to make a decision on whether they will be attending safely or not.

Proof-of-Vaccination: Wedding Venue Requirement Wording

Depending on where you’re located and what the public health regulations are in your region, I recommend adding a “Health & Safety” Section on your website. Here’s some example wording based on Ontario Public Health Guidelines (as of writing this on Nov. 12, 2021).

Health & Safety: To celebrate safely, our venue requires that all guests show proof of vaccination upon entry. Please plan accordingly and follow up-to-date public health guidelines. Should changes to our plans arise, we will make sure to keep you informed. Thank you for being a part of our love story.

Quick RSVP Tip!

Add a proof of vaccination question or checkbox to your wedding website RSVP survey questions along with any meal choices, dietary restrictions, etc.

For example:

I understand that to attend I must be fully vaccinated and show proof of vaccination upon entry.

Have a Back-Up Plan

Alina Elvins Photography

As we all know far too well by now — plans may change. As you approach the day of your wedding, if you’re worried about having to reduce your guest count, I’m more than happy to come up with a back-up plan for your day-of stationery. For example, if you’re planning a wedding for 100 guests, each of whom are getting their own personalized dinner menu, we can also plan for what to put your stationery investment towards if you end up with a reduced guest list of 10 people. For example, we can create some really lovely keepsake pieces, like a handwritten piece of calligraphy for each guest, extra hand-lettered signs with your favourite quotes or song lyrics, gorgeous calligraphy banners or table runners… there are so many possibilities!

Change-the-Date vs. Change of Plans cards:

For all of my wedding stationery clients, I create complimentary postponement or change-the-date e-notices to help make the process of postponing a little easier.

Change-the-date card

However, you might not be postponing your date — you just might be changing the way things work on the day. Maybe you’re changing the location of your reception, or maybe even rescinding invitations from some of your guests. First of all, take a deep breath! By this point, wedding guests understand that there is a very real possibility that they may no longer be able to attend an in-person event, or that they may be attending virtually. In this case, you can send a change of plans notice:

Change of Plans:

Regrettably, due to public health restrictions, we will no longer be able to celebrate our wedding day with you in person. We cant wait until we can one day celebrate our marriage together, but for now, the health of you and all of our loved ones is of utmost importance to us.

Do Your Post Office Research

I have a whole other blog post with my juicy post office tips when sending your wedding invitations through the mail, but my biggest tip here is to keep on top of what’s happening with your local post office, and keep in mind when peak mailing seasons are (such as around the winter holidays).

Keep Your Vendors in the Loop

No matter what you’re feeling, and when you’re feeling it during the design process, sending me a quick email or text with your plans or concerns lets me know where your head is at, and helps me give you advice on what your options are.

If you’re in the middle of your design process and you’re considering a postponement, we’ll continue to work on and confirm as much of the designs as we can until you have more information.

Modern moon and stars minimalist invitation suite

Book Early

This goes for ALL of your wedding vendors — reach out and book your vendors early! Just like how your guests will be invited to double the amount of weddings with all of the postponements, your vendors (like me!) are getting double the amount of inquiries on the same dates. Click the button below to fill out my super easy inquiry form to get your custom quote:

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